INQUERY LETTER AND ORDER LETTER

DEFINITION OF INQUERY LETTER


Definition of enquiry letter is a letter written in purpose of finding and securing a fund for work project.
A well-written letter of inquiry can be crucial to securing funding for your project. because Many foundations now prefer that funding requests be submitted first in letter format instead of a full proposal.
An effective letter of inquiry is often more difficult to write than a full proposal. The letter of inquiry should be brief—no more than three pages—and must be a succinct but thorough presentation of the need or problem you have identified, the proposed solution, and your organization's qualifications for implementing that solution.
The letter of inquiry should be addressed to the appropriate contact person at a foundation or to its CEO and should be sent by regular mail.
Example :

PT. Makmur
Jl. Suka - suka No.13
Kab.Bengkulu
29 February, 2013
PT. Sejahtera
Jl. Rakyat Kecil No.01
Papua
Dear Sir or Madam,
We saw your product at International Design of Shoes Fair in Mega Mendung on 29 February 2013 and made interested us.
Please send types of sample, the terms and catalogue of the shoes. If the cost is low and the types of sample are interesting, we will order your product.
We are looking forward to receiving your reply soon.

Yours faithfully,

Soetomo Sudikin
Head of Distributor



DEFINITION OF ORDER LETTER

Order letter/Placing order is a document or letter that confirms the details of a purchase of goods or services from one party to another. Example when we will buy some product in a company, we must send order letter for request that product and when the recipient in that company receives this letter, they will process the order and send the product.
An Order Letter is the one that is written by the person/company placing the request of purchase from another company. This letter comes into action only when a detailed study of the desired product has been done in the market and based on promised service, quality and price of the product, a decision for a purchase has been made.
An Order Letter should be drafted very carefully as it needs to pen down all the terms and conditions of the purchase for the benefit of both involved parties.
Example :

January 01, 2012
Mrs. Angelina
MGmR Marketing
Suka Tani, Pati
Dear Mrs. Angelina:

Enclosed is a money order for two hundred dollar ($200) in return for which please send me by parcel post:
1 piece bathing suit, navy blue and white, size 33, No. H61 – $60.00
1 pair of white canvas tennis shoes, crepe soles, size 4, C width – $40.00
1 Tilden tennis rocket, green and white trim, green strings, wt. 13 oz., handle 4 inches – $45.00
1 grey sweater, V-neck, size 28, No. B25 – $55.00
Please send these articles within five days.
Very truly yours,
Mr. Sukimin Wartani